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Meeting Minutes 2015
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HWEA EXECUTIVE COMMITTEE MEETING

Thursday, November  19, 2015, 11:30 AM – 1:30 PM
Sand Island Treatment Center – Conference Room

ATTENDANCE:  
Board of Directors  
Emily Dong President
Audrey Haerle Secretary-Treasurer 
Shannon Holman (on phone) Past President
Jon Baker PWO Vice Representative
   
Committee – Representatives  
Scott McAdam Conference Committee Co-Chairperson 2015/16 Safety Co-Chairperson
Audrey Haerle Public Education Co-Chairperson, Rebrand Co-Chairperson
Lori Morikami Public Education Co-Chairperson
Greg Arakaki Biosolids/Co-Generation Committee Co-Chairperson 
Melissa Carmichael PWO committee (potential member)
Puna Kaneakua (on phone) Conference Committee Co-Chairperson 2016
   
NOT ABLE TO ATTEND:  
Staci Taniguchi Vice-President
Wayne Salas PWO Representative
Lance Manabe Delegate
Jessica Agsalda Young Professionals Co-Chair
Pat Markham PWO Committee
John Katahira Ad-Hoc Committee
Roy Abe Ad-Hoc Committee
Wayne White Biosolids/Co-Generation Committee Co-Chairperson 
June Nakamura Board Advisory/Constitution & Bylaws Co-Chairperson 
Lee Mansfield, Board Advisory/Constitution & Bylaws Co-Chairperson
Kristie Ching Board Advisory/Constitution & Bylaws Co-Chairperson
Jon Nishimura Collection Committee Chairperson
Tina Ono Collection Committee Chairperson
Leland Lee Communications Vice-Chairperson
Mark Goodrowe Communications Chairperson
Lori Kahikina Conference Committee Co-Chairperson 2015
Tim Steinberger Government Affairs Chairperson
Walter Billingsley Government Affairs Vice-Chairperson
Merlita Alimagno Laboratory Co-Chairperson
Layne Otomo Laboratory Co-Chairperson
Joni Tanimoto Membership Chairperson
Edie Alipio Pretreatment/On-Site Treatment Chairperson
Quintin Beltran Pretreatment/On-Site Treatment Co-Chairperson 
Dorreann Kaehuaea Pretreatment/On-Site Treatment Committee
Lori Morikami Public Education Co-Chairperson
Jason Nakata Rebrand Co-Chairperson
Jack Tano Registration Committee
Rebrand Co-Chairperson
Carol Zuerndorfer Registration Committee
Trudy Hamic Registration Committee
Roger Babcock, Jr. Research Chairperson
Carly Kaneko Safety Co-Chairperson
Mindy Yoneshige Student Affairs Co-Chairperson
Keith Miyashiro Student Affairs Co-Chairperson
Brad Takenaka Water Quality Co-Chairperson
Jay Stone Water Quality Co-Chairperson
Eassie Miller Water Reuse Co-Chairperson
Elson Gushiken Water Reuse Co-Chairperson
Susan Mukai Young Professional Co-Chairperson
Alyssa Smith Young Professional Co-Chairperson

 

 

PRESIDING: Emily Dong
RECORDER: Audrey Haerle

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Call to Order

  • The meeting was called to order at 11:55 am.

Approval of October Meeting Minutes

  • Greg motioned to approve the minutes, Lori seconded the motion and the October meeting minutes were voted for approval.

Committee Reports

 

  • A.Board Advisory/Constitution & Bylaws Committee – Lee Mansfield, Kristie Ching & June Nakamura
    • Unable to attend. No report.

    B.    Board of Certification of Operating Personnel in Wastewater Treatment Facilities – Kevin Nakamura

    • Unable to attend. No report.

    C.    Biosolids/Co-Generation Committee – Greg Arakaki & Wayne White

    • A storm water workshop attendee suggested that they have another one next year. The committee will discuss the possibility of a 2016 workshop.

    D.    Collection Systems Committee – Jon Nishimura/Tina Ono

    • Unable to attend.
    • Emily: Collection System Conference next month

    E.    Communications committee – Mark Goodrowe & Leland Lee

    • Unable to attend. No report.
    • Received lots of emails regarding Pacific Water Conference.

    F.Conference Committee 2016 – Scott McAdam & Puna Kaneakua

    • 80 exhibitor booths registered.
    • Draft program is out and available on the website.
    • Committee meeting will be next week, possibly Wednesday because of Thanksgiving.
    • Audrey inquired about who was sending Taryn the Cvent reports. Scott has been sending Taryn financial reports but not Cvent reports. He will ask Trudy and Jack if they have been. Taryn should have login access to Cvent already.

    G.Government Affairs Committee – Tim Steinberger & Walter Billingsley

    • Unable to attend. No report.

    H.Laboratory Committee – Merlita Alimagno & Layne Otomo

    • Unable to attend. No report.
    • Jon will contact Layne Otomo regarding the Ops Lab event.
    • The PWO team had the lab event manual and instruction video. Will contact WEF chair if they need help.
    • They will also ask CCH employees for help if needed.

    I.Membership Committee – Joni Tanimoto

    • Unable to attend. No report.

    J.Pretreatment Committee – Quintin Beltran & Edie Alipio, Dorean

    • Unable to attend. No report.

    K.Public Education Committee – Lori Morikami & Audrey Haerle

    • Sunday, November 22: Beach clean-up at Sand Island Recreational Park.
    • Obtained Special Use Permit from DLNR for the event and was in contact with Eric Kato the district supervisor to inform him that we would not need any cleaning supplies nor trash removal.
    • Created waiver and media release form for the board’s review.
    • Expecting around 20 people, will provide supplies and lunch.
    • Wayne is sending students from Christian Academy for community service credit and next event Greg will try to bring some high school students from his Interact (Rotary) Club.
    • Sustainable Coastlines has donated 3 water bottles and lent out 3 sand sifters.
    • January 15, 2016: Mini WET Make-a-Splash event at Enchanted Lake Elementary. Audrey will attend and will send a request for more volunteers; they need around 5 more people.

    L.Research Committee - Roger Babcock, Jr.

    • Unable to attend. No Report.

    M.    Safety Committee – Scott McAdam &Carly Kaneko

    • No injuries reported.
    • Scott will look into attending a safety conference in 2016.

    N.      Student Affairs Committee – Mindy Yoneshige/Keith Miyashiro

    • Unable to attend. No Report.
    • Scholarship was posted online. Must be full time student at an accredited university to apply. It is open to HWEA members and their family.

    O.Water Reuse Committee – Eassie Miller & Elson Gushiken

    • Unable to attend. No report.

    P.Water Quality Committee – Jay Stone & Brad Takenaka

    • Unable to attend. No report.

    Q.Young Professionals Committee – Susan Mukai & Jessica Agsalda

    • Unable to attend. No report.

    Board of Directors Items

     

    Secretary/Treasurer's Report: Audrey Haerle  
     Account Balances as of 11/18/2015  
    ML Conference Checking $307,268.47
    Bank of Hawaii $6,148.44
    Petty Cash $50.00
    CD Investments $100,000.00
    TOTAL: 413,466.91
       
    Total Income $112,419.76
    Total Expenses $102,270.17
    Rolling Balance $10,149.59
    • Reinvested $25,000 into a 1-yr CD investment at 0.65% interest with Merrill Lynch.
    • Transferred $10,000 from the ML account to the Bank of Hawaii account to accommodate for WEFTEC expenses and Taryn’s transition.
    • Emailed Ieva Bytautaite and declined to participate in his interview regarding the plastic bag ban bill since we are not experts on the subject. According to Lance, WEF had replied that it is more of a solid waste issue and they do not have an official position on it. Forwarded Ieva to Kahi Paccaro of Sustainable Coastlines or Surfrider Foundation since both organizations were involved in the bill process.
    • Submitted a change of organization name to USPS for the PO Box contact information from Hawaii Pollution Control Association to HWEA.
    • Susan Lambert of AECOM was approved by her management to become our next bookkeeper. Shannon has worked with her for 3 years and said she would be a good fit. All were in agreement to bring Susan on so Audrey will inform Taryn and plan to meet with them both.
    • Robin Knox of Maui reached out via Facebook and inquired about getting more active with HWEA on Maui. Contacted Eassie and he is interested in starting a HWEA chapter for the outer islands and is willing to get in contact with Robin and others. This will require that they have a minimum of 10 active members and submit a constitution and bylaws to the board for approval. They should also draft a budget. Audrey will email outer-island members and forward them Eassie’s contact info 

    ·President Report: Emily Dong

    • There have been some problems opening the new website in old Internet Explorer versions. Emily has contacted the tech guys about it
    • Roger Babcock is interested in coming onto the board as Secretary-Treasurer. Emily has discussed it with Audrey and Shannon but will need to talk to Staci. Roger could offer a new perspective into the education side of the industry.

     

    ·Vice-President Report: Staci Taniguchi

    • Unable to attend, no report.

    ·Federation Matters: Delegate, Lance Manabe

    • Unable to attend, no report.

    ·PWO Matters: Jon Baker and Wayne Salas

    • The pump has arrived. Equipment is set up and ready for the Ops Event training.
    • Waiting to hear back from Synagro and Kailua WWTP about registering a team.
    • Wayne and Jon will have a meeting to inform operators about criteria required to register. Members will be able to pick their own teams this year.
    • Operators will probably be required to put it 50% of personal time for training and they must train all together.
    • There will be one event specialist to help everyone out.
    • PWO and skills event posters will be sent out by the weekend.
    • People participating in single skills event musts be registered for conference.
    • Jon could not see the fees for the skills challenge on the registration form.

    ·Past President: Shannon Holman

    • Met with June last week to get update for Leadership Workshop. Funding is difficult so it is on hold. Looking to coordinate with HWEA and ACECH.

    Old Business

    • None.

    New/Miscellaneous Business

    • None.

    Internet Inquiries

    • None.

    Next Meeting:

    Thursday, Dec 17 at 11:30 am

    Up-Coming Events:

    • Beach Clean Up – Nov 22, 2015 (tentative date)
    • Collection Systems Conference – December 4, 2015
    • Pacific Water Conference – Feb 2 - 4, 2016
    • Annual Golf Tournament – Feb 5, 2016
    • PWC Community Service event – Feb 6, 2016

    Up-Coming Webcasts

    DISINFECTION: Disinfection and Public Health Strategies in Developing Countries
    (11-19-2014)

    Meeting adjourned at 12:20 PM.

     

    Audrey

     

     

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    Contact Info

    Hawai‘i Water Environment Association
    PO Box 2422
    Honolulu, Hawai‘i 96804
    General Inquiries: info@hwea.org